What personal data we collect and why we collect it
The Jesus Network collects personal information via the Internet through several avenues: webform(s) on the website, MailChimp email sign up form, Acuity Scheduling calendar and events sign-up, CanadaHelps online donation forms, and Google Analytics cookies. MailChimp, Acuity Scheduling (which is owned by Squarespace), CanadaHelps, and Google Analytics each have their own privacy policies in addition to our own.
The Jesus Network also collects personal information via paper donation form.
The Jesus Network website also has an embedded Facebook feed. The Jesus Network does not collect visitor information via the Facebook feed, however the Facebook plugin does interact with its own cookies. Facebook has its own data policy.
How your data will be used
Data submitted via webforms on the website
The information you provide will be used specifically for the purpose stated on the form. For example, if you RSVP for an online event with your name, email address, and church/group name, we will use that information to vet the validity of the registration, and send you information about the event.
Data submitted via MailChimp
Your email address will be used to send you email newsletters with updates from the Jesus Network's ministry activity, prayer requests, volunteer opportunities, and giving opportunities.
Your name, address, and home church will be cross-referenced against our donor database in order to verify whether you are already in the database. If you are, your email address will be updated or added to your existing information in the donor database. If you are not already in the donor database, your information will not be added to the donor database. If, after signing up for emails, you become a donor, your email address may be added to your donor profile at that later time.
Jesus Network currently does not send tax receipts by email.
Data submitted via AcuityScheduling
Your name and names of other registrants (if provided by you), will be used for event planning purposes, i.e. creating a guest list and count of expected participants for an event. Other information, such as whether you've volunteered with us before, is used to help us cater the program to the group, i.e. determine the overall group's familiarity with our ministry.
Your name, email address, and other information provided will be cross-referenced against our existing, locally hosted (i.e. offline) donor database in order to verify whether you are already in the database. If you are, your information will be added or updated to your existing information in the donor database. If an event has a registration fee, that fee will be recorded to our database (as a fee, not as a donation). If you do not have a record in our donor database and there is no registration fee, your information will not be added to the database.
Data submitted via CanadaHelps
CanadaHelps collects your name, address, and email address for the purpose of issuing tax-receipts. CanadaHelps only shares with the Jesus Network the information that you choose to share with us.
If you choose to share this information with the Jesus Network, your name, address, and/or email address will be cross-referenced against our existing, locally hosted (i.e. offline) donor database in order to verify whether you are already in the database. If you are, your information will be added or updated to your existing information in the donor database. If you are not, your information will be added to create a new record in our donor database.
We will use the collected data to send you with updates from the Jesus Network's ministry activities, prayer requests, volunteer opportunities, and giving opportunities. Depending on your selected choice, the newsletter may be sent by physical mail or by email.
Donations made through CanadaHelps are receipted by CanadaHelps.
Embedded content from other websites/other web services
Data submitted via cash/cheque/paper donation form
Your name and address are collected for the purpose of issuing a tax receipt.
If you choose to donate through pre-authorized payments, your banking information is collected for the purpose of processing the payments from your bank account.
If you choose to opt-in to receive them, the Jesus Network will use the collected data to send you newsletters with updates from the Jesus Network's ministry activity, prayer requests, volunteer opportunities, and giving opportunities. Depending on your selected choice, the newsletter will be sent by physical mail or by email.
How long we retain your data
Donor data is retained according to CRA requirements. Data of non-donors will be kept to a maximum equivalent to donor data, but may be erased sooner.
What rights you have over your data
You can request to receive a file of the data we hold about you. You can also request that we erase any personal data we hold about you. This does not include any data we are legally obliged to keep per CRA requirements.
Sharing your data
We share your data with vendor services only for the course of business administration. For example, your name, address, and donation amount(s) are shared with accounting services for bookkeeping and financial audits. We do not sell or give your information to third party groups who are not directly involved with our business administration. We may share your information with legal authorities if required by law, for example, if presented with a warrant or subpoena.
Your data rights
Please note that while we will fulfill your requests as far as possible, we do not control your data that is kept with CanadaHelps, Google Analytics, and Facebook, and can only control your data with MailChimp, Acuity Scheduling, as far as it pertains to us. (That is, we cannot update/delete/unsubscribe you from another non-Jesus Network email list on MailChimp or make changes to your Facebook account.)
You may unsubscribe from emails using the unsubsubscribe link found on the bottom of each email.
To unsubscribe from receiving physical mail (excluding tax receipts) or to withdraw consent for monthly PAD giving, please email us your request at [email protected] with your name and address. You can also send your request by physical mail to The Jesus Network, 45 Overlea Blvd., PO Box 22028, Toronto ON M4H 1N9.